Xtra Mile Events Terms & Conditions of Entry

By submitting my Entry Form electronically, I hereby, for myself, my heirs and executors, administrators, successors, and assigns, declare that,

1. I understand that this event will be run under the competition and doping rules and regulations of British Triathlon; and I hereby agree to comply with the Conditions of Entry and all event rules and regulations as set down by the Event Organisers, Xtra Mile Events. I understand that I will not be entitled to a refund of my entry fee if I am disqualified from the event as a result of, or infringement of, these conditions, or the competition and doping rules of British Triathlon. These conditions include the length of time taken to complete sections of the course which may be implemented by the Event Organisers, at their discretion, to ensure safe and proper running of the event. British Triathlon rules can be viewed at www.britishtriathlon.org

2. I understand that it is my responsibility to understand and abide by the rules before, during and after the event; and I agree that the decision of the Race Referee will be final in all circumstances and no discussion will be entered into.

3. I acknowledge that participation in this event is physically strenuous and demanding. I am aware of the nature of the event and associated medical and physical risk involved. I further certify that I am physically capable of competing in this event, and I will only compete if I am fit enough to do so.

4. If I have any medical condition/s, including allergies, which the organisers or event medical advisors might need to be aware of, I have provided details of this on my entry form, and will also provide written details of this on the rear of my pin-on numbers prior to my participation in the event.

5. I understand and agree that I participate in this event entirely at my own risk, that I must rely on my own ability in dealing with all hazards, and that I must conduct myself in a manner that is safe for myself and all others throughout the duration of this event.

6. I accept that the event sponsors, organisers, race officials, medical advisers and any person involved in the organisation of this event are not liable for any injury or illness that I may suffer as a result of my participation in the event, whether prior to, during or subsequent to the event.

7. Whilst the Event Organisers take every care with the staging of the event, I accept that I must make all reasonable precautions for the safeguarding of my person and of my property during my participation in this event. I further acknowledge that personal accident and personal items insurance is my responsibility.

8. I understand that I must register and rack my bicycle between the times and on the day instructed in the event information, which will be issued by the Event Organisers a minimum of 5 days before the event.

9. I understand that at Registration, I must produce identification, and, if a British Triathlon member, I must produce my British Triathlon (or relevant member country) membership card.

10. I accept that it is my responsibility to provide and use a roadworthy bicycle and helmet which both meet British Triathlon regulations.

11. During my participation in the event I will cycle with care and attention and will abide by the UK Highway Code and by any other rules stipulated by British Triathlon.

12. I am aware that when cycling or running, the function of the marshals is only to indicate direction and that I must decide if the movement is safe.

13. I accept that, in relation to my participation in this event, I am required to obey instructions from marshals and relevant signage before, during and after the event.

14. The Event Organisers can introduce cut off times for completion of sections of the course as they see fit. These will be made clear prior to the race. Competitors may be instructed to withdraw from the event in accordance with the imposed cut off times.

15. I accept that the Event Organisers reserve the right to amend the event format (e.g. to a duathlon) or cancel the event due to health and safety reasons, including storm, rain, inclement weather, winds or any other Act of God conditions. I accept that my Entry Fee shall be non-refundable in this circumstance.

16. I accept that the Event Organisers will do their utmost to provide me with a finish time following my completion of the event, however they will not be held responsible for any computer result anomalies.

17. I will be 17 years old or over on 31st December this year.

18. If entering on behalf of a team, I will provide confirmation of full details of all team members a minimum of two weeks prior to the event. I further acknowledge that if entering on behalf of a team, I am agreeing for all members of the relay team to accept and agree to these Terms and Conditions.

19. I have read, understood and accept the Xtra Mile Events Withdrawal Policy.

20. I understand that confirmed entry to this event is dependent on a fully and accurately completed online Entry Form; and encashment of a cheque to cover my Entry Fee at least 10 working days (2 weeks) in advance of the event. If either of these conditions is not fulfilled then my entry will not be valid nor accepted, and I will not be eligible to take part in the event.

21. Through my completion and submission of the online Entry Form, I am committing to paying for my event entry via the means as instructed on the Xtra Mile Events website.

22. I irrevocably consent to my appearance in any media format, in relation to the publicity of this event, and in future publicity and advertising of Xtra Mile Events; provided that such use does not imply my direct endorsement of any official sponsor or suppliers of the event.

23. All decisions and rulings by the Event Organisers, its employees and its agents are considered final.

24. The Event Organisers reserve the right to vary these conditions by giving notice to in writing in any official event material or correspondence prior to the event.

Event Organiser Responsibilities

1. The aggregate liability of the Event Organisers in respect of any loss or damage suffered by any participant and arising out of or in connection with these Conditions shall not exceed the fee paid.

2. The Event Organisers shall not be liable for any loss or damage of personal equipment to the participant.

3. The Event Organiser shall not be liable for any indirect or consequential losses suffered or incurred by the participant arising out of taking part in the event or any other matter arising under these Conditions.

4. Nothing in these Conditions shall exclude or limit the liability of the Event Organisers for:

a. Death or personal injury caused by the Event Organisers’ negligence
b. Fraud or fraudulent misrepresentation
c. Any matter which it would be illegal for the Event Organisers to exclude or attempt to exclude liability

General

1. These conditions (and the documents referred to in them) constitute the entire agreement and understanding of the parties and supersede any previous agreement between the parties relating to the event. The participant acknowledges and agrees that in submitting the entry form it does not rely on, and shall have no remedy in respect of, any statement, representation, warranty, understanding, promise or assurance (whether negligently or innocently made) of any person (whether party to this agreement or not) other than as expressly set out in these conditions.

2. Nothing in theses conditions shall constitute or be deemed to constitute a partnership between the parties hereto or constitute or be deemed to constitute either party as agent or the other for any purpose whatsoever and neither party shall have authority or power to bind the other or to contract in the name of the other in any way or for any purpose.

3. No waiver by either party or breach or a default hereunder shall be effective unless in writing and signed by both parties and any such wavier shall not be a waiver of any subsequent breach or default of the same or similar nature.

4. No amendment of these conditions shall be valid or binding unless made by prior written agreement between the parties hereto and signed by their duly authorised representatives.

5. To the extent permitted by law, all provisions of these conditions shall be severable and no provision shall be affected by the invalidity or unenforceability of any other provision.

6. These conditions shall be interpreted in accordance with the laws of England and Wales and any dispute arising here under shall be subject to the exclusive jurisdiction of the English Courts.